Live Scan fingerprints
California Notary Live Scan and Background Check Guide
California notary applicants complete fingerprint-based background checks through Live Scan. Follow the current Secretary of State instructions and use the correct request form so the results are routed to the proper agencies.
Reviewed August 2026. Always confirm current instructions with the official agencies linked below.
Fingerprints
Required
Method
Live Scan
Checks
State and federal
Renewal
New submission required
How the Live Scan step works
Use the fingerprint request form and timing instructions provided for California notary applicants. Bring acceptable identification to an authorized Live Scan operator and verify that identifying information is correct before transmission.
The operator fee and government processing charges can vary. Keep the completed applicant copy and the ATI or transaction information as proof of submission.
Avoid fingerprinting delays
Do not reuse an old fingerprint submission or a request form prepared for a different license. Fingerprint results are routed for a particular purpose and agency.
- Use the current notary-specific request form.
- Match your legal name and identifying information to the application.
- Choose an authorized operator and ask about the total fee.
- Retain the applicant copy and transaction number.
- Respond promptly if the state requests clarification or resubmission.
Background-review expectations
The Secretary of State evaluates the application and criminal-history information under current law and policy. Disclose required matters truthfully even when you believe a record was dismissed, reduced, or expunged; follow the application’s exact wording and instructions.
A fingerprint submission is not approval. Wait for the official commission and complete the oath-and-bond filing before acting as a notary.
What to bring to a Live Scan appointment
Bring the completed request form required for the notary application and an acceptable government-issued photo ID. Ask the operator which payment methods are accepted and whether the quoted amount includes both the rolling fee and government charges.
Review the applicant information before fingerprints are transmitted. A misspelled name, incorrect date of birth, or wrong agency information can create avoidable delays.
Live Scan status and rejected fingerprints
The Live Scan operator captures and transmits fingerprints; the operator does not decide whether the notary application is approved. Keep the ATI number so the transaction can be identified if an agency requests it.
If fingerprint quality is rejected or the state directs you to repeat the submission, follow the official resubmission instructions. Do not submit multiple unrequested transactions in an attempt to accelerate processing.
Frequently asked questions
Can California reuse my fingerprints from another license?
Do not assume so. Use the notary-specific Live Scan process required for the current application.
Do renewing notaries complete Live Scan again?
Yes. Renewal applicants complete the fingerprint and background-check requirement again.
What should I keep after fingerprinting?
Keep the applicant copy and transaction or ATI information supplied by the Live Scan operator.
How much does California notary Live Scan cost?
The total depends on the operator’s rolling fee and current state and federal processing charges. Ask for the complete price before the appointment.
Does completing Live Scan mean I passed the background check?
No. Live Scan transmits fingerprints. The responsible agencies complete the review and the Secretary of State decides the application.
Official sources
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